Registrar's Office | Horry Georgetown Technical College

Registrar's Office

Horry Georgetown Technical College

Office of the Registrar

As a member of the Horry Georgetown Technical College Division of Student Affair's, the Office of the Registrar pledges to be an exemplary model within the College for service and execution of duty while conducting itself in accordance with College policy along with state and federal law.

The Registrar's Office is committed to providing efficient, timely, and personable service to students, in the areas of registration, posting of transfer credits, upholding academic policy in the maintenance of student academic records, clearing students for graduation, diploma printing, verifying enrollment, producing student transcripts, reporting data as necessary to campus officials and assisting in the implementation and maintenance of the Banner and DegreeWorks software. In addition, the Registrar's Office protects student rights as defined by the Family Educational Rights and Privacy Act (FERPA).

LOCATION:
Conway Campus Building 1100, D. Kent Sharples Building Room 132

HOURS OF OPERATION:

7:45 am - 5:00 pm Monday through Thursday
8:00 am - 12:30 pm Friday

EMAIL: registrar@hgtc.edu  PHONE: 843-349-5285
FAX: 843-234-2213

Transfer Credit

Below are options for receiving course credit awarded at the collegiate level:

Frequently Asked Questions

Grades can be viewed under the my Student tab in your Wavenet account.

An online enrollment verification printout is available in the Registration Tools under the my Student tab in Wavenet.  You may also submit a completed Enrollment Verification form to the Registrar's Office.

Students should consult the Academic Calendar for add/drop dates for each semester.  Any dropped classes during the add/drop period will not appear on the student's academic record/transcript.  However, after the add/drop period, students may withdraw up through the 2/3 part of the semester online via Wavenet.

How is my GPA calculated?

 

All grades for attempted courses are shown on the permanent record.  Credit hours and quality points will be computed in the Grade Point Average (G.P.A.).  The Grade Point System is as follows:

 

Grade    Quality Points

A            4

B            3

C            2

D            1

F             0

The Grade Point Average is calculated by dividing the total quality points earned by the total credit hours attempted excluding those hours with non-punitive grades.

Please refer to the DegreeWorks GPA Calculator for assistance.

The College recognizes outstanding academic achievement every semester through the President's List and the Dean's List. Students are eligible for these honors using the following criteria:

President's List
Semester grade point average (GPA) of 3.75 or higher, with a minimum of 12 credit hours for full-time students or a minimum of 6.0 credit hours for part-time students.

Dean's List
Semester GPA of 3.50 to 3.74, with a minimum of 12 credit hours for full-time students or a minimum of 6.0 credit hours for part-time students.

Note: Developmental courses are not included in this calculation. Students receiving an Incomplete (I) cannot be considered for these recognitions until a grade change has been processed through the Registrar's Office. A message will be posted in Wavenet when certificates may be picked up in Admissions on any campus.

A student who desires to attend classes regularly, but who does not wish to take final examinations or receive grades or credit, may register as an auditor with permission of the professor and appropriate department chair. A record will be kept of classes attended. Credit for such courses cannot be established at a later date. A student enrolled in a course for credit cannot change to audit, and once a student is enrolled in a course for audit, s/he cannot change to credit. The participation of auditing students in class discussions, tests or examinations is optional with the professor. Audit students are expected to attend class regularly and pay all tuition and fees. A student may register for the course for a subsequent semester for credit. Also, please note that students who receive financial aid or VA assistance will not receive funds for audited courses.

Confer with your academic advisor to review your progress toward program completion and determine whether you have successfully completed all courses necessary for your associate degree, diploma, or certificate. You can find your assigned academic advisor on WaveNet.

Commencement Ceremonies are held once a year at the end of the Spring term.  Any student that meets all of the requirements for graduation in a Fall Semester is welcome to walk in the commencement ceremonies in the following Spring. For students that will meet the graduation requirements in a Summer term, you may apply for graduation in the Spring and walk at the Commencement Ceremony but your degree will not be officially awarded until all required classes have been completed. 

HGTC has partnered with Parchment Exchange to manage the ordering, processing, and secure delivery of student transcripts.

Transcripts may still be requested in person at the Registrar's Office on the Conway Campus, Building 1100, during regular office hours. Download the Transcript Request Form

Federal Regulation:

If a student is enrolled in courses that do not count toward his degree, certificate, or other recognized credential, they cannot be used to determine enrollment status unless they are eligible remedial courses. This means you cannot award the student aid for classes that do not count toward his degree, certificate, or other recognized credential. Also, federal student aid can be awarded only for learning that results from instruction provided or overseen by the school. It cannot be awarded for any portion of a program based on study or life experience prior to enrollment in the program, or based on tests of learning that are not associated with educational activities overseen by the school.  

Here is what the regulation means:

 If a student is enrolled in courses that do not count toward his degree, these courses cannot be used to determine enrollment status unless they are eligible remedial courses. This means HGTC cannot award the student aid for classes that do not count toward his degree. Also, federal student aid can be awarded only for learning that results from instruction provided or overseen by the school. It cannot be awarded for any portion of a program based on study or life experience prior to enrollment in the program, or based on tests of learning that are not associated with educational activities overseen by the school.

Classes from other colleges/universities must be evaluated for transfer credit.  There is a tool available through www.sctrac.org that will show classes from state schools and their transfer equivalencies.  

Information for taking classes at HGTC as a transient student.  Click Here

The Family Educational Right to Privacy Act (FERPA) affords students certain rights with respect to their education records.  More information can be found here.  FERPA