Doing Business with HGTC Procurement
The HGTC Procurement Department is responsible for the purchase, receiving, distribution, and inventory management of all supplies, services, and equipment for the College, as well as the processing of all Capital Improvement and Small Construction projects. In accomplishing these tasks, we are committed to the following:
- Employing fair and objective price competition and negotiation practices to secure the best value for the College involving the use of public funds.
- Leveraging technology for competitive advantage.
- Investing in training and professional development of staff.
- Networking with other colleges and purchasing associations for cooperative purchasing.
- Ensuring college assets are properly accounted for in their receipt and disposition by standards of the State of South Carolina Technical College System and through best business practices.
The HGTC Procurement Department subscribes to the National Institute of Governmental Purchasing (NIGP) Code of Ethics, and those principles governing the activities and conduct of the division.
Suppliers are herein notified that no purchases are made by the College from any supplier unless it is made through the HGTC Procurement Department. Suppliers that directly contact HGTC Faculty and Staff members that work outside of the Procurement Departments for purposes of placing orders, verbally or otherwise, do so at their own risk as the College does not recognize and is not obligated to accept or pay for any such unauthorized commitments or purchases. The HGTC Procurement Department is the sole authorized Department allowed to issue purchase orders and to make legally binding commitments for the College for any and all equipment, supplies, and services.
THE COMPETITIVE PROCESS FOR SUPPLIES/SERVICES/EQUIPMENT:
Purchases not exceeding $10,000 may be made without soliciting competitive quotations, but the prices must be considered “ Fair and Reasonable”. For procurements not exceeding $25,000, valid, written quotes must be received from at least three sources. For procurements not exceeding $50,000, written quotes must be solicited with a written solicitation, which must be advertised in South Carolina Business Opportunities Publication (SCBO) at least once. The award will be made to the lowest responsive and responsible vendor. Purchases valued at $50,001 through $250,000 must be bid and advertised by the procurment office at HGTC. We may use the low bid method of awarding or Request for Proposals and award via ranking. View SCBO advertisements
Purchases exceeding $250,000 will be processed by the State Materials Management Office (MMO) in Columbia. Allow 120 days or longer for the solicitation to be processed. In certain circumstances, the State will allow the College to process solicitations above $250,000 with written approval.
THE COMPETITIVE PROCESS FOR CAPITAL IMPROVEMENT AND SMALL CONSTRUCTION PROJECTS:
The process for planning, funding, and implementing all permanent improvement projects at HGTC will follow the guidelines as set forth by the State Budget and Control Board Office of State Engineers Manual.
The mission of the HGTC Procurement Department is to acquire, distribute, and manage materials for the best possible quality, service, and delivery at the lowest total cost and best investment value for the College to support the needs of customer (College Community) and to manage College assets effectively and efficiently in accordance with the guidelines set forth by the State of South Carolina Consolidated Procurement Code.