COVID-19 Employee Re-Entry Plan FAQs
As HGTC announces plans for a phased re-entry to work for employees, the Human Resources Team has developed this Q&A that includes resources to help employees prepare for a return to campus. HGTC is providing the following details about College operations so that employees have access to key information. As always, employee health and safety remain our top priority.
Following the guidelines provided by Governor McMaster and the SC Department of Administration, Horry-Georgetown Technical College has developed a 3 Phase Re-Entry Plan for employees. On Monday, June 1, 2020, the College will begin the process of bringing a percentage of employees back to campus as part of Phase 1. The SC Department of Health and Environmental Control (SC DHEC) will partner with the Governor’s Office to review the success of Phase 1 before authorizing Phase 2. We will allow at least two weeks before the next phase begins to ensure SC DHEC and the Governor’s Office have time to monitor the situation and approve the start of Phase 2, tentatively scheduled to begin on June 15. We are anticipating the majority of employees will be working on campus by the beginning of Phase 3, tentatively scheduled for June 29. Please keep in mind, we will continue to monitor these phases carefully and, the dates are flexible.
All HGTC employees are expected to fully comply with the policies, protocols, and guidelines outlined in this Q&A and the HGTC Return to Work Guide prepared by the HGTC Human Resources Department. Invitations from Professional Development will be sent with the required webinar training to all HGTC employees regarding best practices to prevent the spread of COVID-19. The required training must be completed before employees return to campus.
Faculty and Staff members who have been instructed to return to work on-site and have concerns about doing so due to 1) a medical condition that places them in a higher risk group, 2) those who are pregnant, or 3) those who wish to seek ADA Reasonable Accommodations related to returning to the workplace should contact Human Resources at 843-349-7134. The following individuals are available to receive questions: Jackie Snyder (ext. 5212), Tara Lahnen (ext. 5213), or Monica Ramsey (ext. 7134).
If you have COVID-19 related concerns, please work with your Cabinet representative to identify how we can support you in returning to work on campus. If you have underlying health conditions that require additional accommodations, please contact Monica Ramsey, Tara Lahnen, or Jackie Snyder in the Human Resources Department by emailing the nature of your request or concern. If you are seeking a medical accommodation, the Human Resources team will provide you with appropriate paperwork that must be completed by your healthcare provider within 15 days. Please allow at least three weeks, if possible, to complete the accommodation process before you are required to return to work.
We understand that childcare arrangements may be more challenging at this time. Employees should talk with their Cabinet representative to determine if needs can be supported through a modified work schedule or telecommuting. If these options will not support your needs, please contact Human Resources to discuss eligibility for Emergency Family Medical Leave.
Yes, for everyone’s safety, the College is requiring all employees, students, and visitors to wear masks or face coverings in classrooms, buildings, and all other indoor/outdoor spaces on our campus where it is difficult to maintain social distancing of at least six feet from other individuals. This requirement is especially important in areas where social distancing is not an option. Individuals are responsible for providing their masks or face coverings. Information about how to make your face covering can be found on the CDC website. Face masks will be available for employees only at the following locations:
- Conway Campus – Human Resources, Building 200; Welcome Desk, Building 1100 Lobby
- Grand Strand Campus – Building 200, Office 108
- Georgetown Campus – Front Office
Yes, employees, students, and visitors should maintain social distancing of at least 6 feet from other individuals. Offices and departments may have capacity/occupancy limits posted so social distancing may be maintained. Additional precautions may be implemented in offices and departments during the College’s re-entry process. Any such precautions will be published on signs or verbally communicated.
The College is limiting seating in waiting areas to provide for proper social distancing. Waiting areas will be cleaned with OSHA/CDC prescribed disinfectants daily.
Please note that liquid hand sanitizing stations are located at the entrance to each
building and in every restroom, and these devices are inspected daily to ensure they
are functioning properly. The College will provide hand sanitizing and disinfecting
wipes for employees to the extent that supplies are available. If employees require
sanitizing wipes, please contact our Procurement Director, Dianna Cecala at 843-349-5207 or firstname.lastname@example.org. Dianna will assist employees in placing orders for sanitizing wipes and delivering
these items to the requested locations. Department budgets will not be charged for
the supplies as the items will be paid for with CARES Act funding.
Employees and students are encouraged to practice prescribed handwashing and other safety measures as recommended by the CDC and as outlined on the College website. Employees are also encouraged to avoid touching their faces and to wash their hands thoroughly with soap and water or use hand sanitizer with at least 60 percent alcohol several times to reduce the risk of potential person-to-person infections. Employees at the front counters serving the public will be permitted reasonable time to wash their hands.
Before returning to campus, please consider each question below. If you answer “yes” to any of these questions, contact a member of the Human Resources Department and do not report to any campus, lab, clinical, or internship to minimize the possibility of spreading COVID-19.
- Have you been diagnosed with COVID-19?
- Have you been exposed to COVID-19?
- Have you been exposed to anyone who has been quarantined or in isolation due to COVID-19?
- Have you traveled internationally in the last 14 days?
- Have you traveled outside the immediate area by commercial air or other transportation and/or from areas where COVID-19 has spread?
- Have you had a fever, cough, difficulty breathing, loss of sense of smell, or loss of sense of taste during the last 14 days?
- Have you been around anyone who is ill with fever, cough, difficulty breathing, loss of sense of smell, or loss of sense of taste during the last 14 days?
HGTC employees who are experiencing any of the above-mentioned symptoms (or other influenza-like illnesses) are encouraged to call the Human Resources Department at 843-349-7134.
The following individuals are available to receive questions: Jackie Snyder (ext. 5212), Tara Lahnen (ext. 5213), or Monica Ramsey (ext. 7134).
Faculty and Staff who have been instructed to return to the workplace should conduct symptom monitoring every day before reporting to work. You must be free of ANY symptoms potentially related to COVID-19 to be eligible to report to work. At this time, these symptoms include one or more of the following:
- Shortness of breath or difficulty breathing
- Repeated shaking with chills
- Runny nose or new sinus congestion
- Muscle pain
- Sore throat
- New GI symptoms
- New loss of taste or smell
If you have any symptoms, you must stay home. If symptoms persist, we recommend seeking guidance from your medical professional. You should also wear a face mask to avoid possible virus transmission to others. You should self-isolate until cleared to return to work by your medical professional.
HGTC will also begin a phased-in approach to re-entry for students in June. On Monday, June 8, Phase 1 for students will begin with student services areas on the three campuses. Admissions, Financial Aid, the Registrar’s Office, Library, and Student Accounts will be open and provide services to students at the front counters in Building 1100 on the Conway Campus, Building 200 on the Grand Strand Campus, and Building 100 on the Georgetown Campus. Other offices will be open on a limited basis at this time, however, virtual services will continue. Please keep in mind, some students have been on campus since May finishing their spring coursework.
Other student services areas including, but not limited to, the Testing Center, Counseling, and Disability Services will expand the level of face-to-face services in later phases of the College’s re-entry plans. Additional details about these services and departments will be provided as the College implements additional stages of the re-entry process.
Students who may have COVID-19 should not report to any campus, lab, clinical, or internship. Should a student report or share any COVID-19 related concerns, please use the following steps as a guide:
- Employees should immediately contact Student Affairs (Beth Havens, 843-349-5249) and the Department Chair like they normally would report any medical-related or student concern. Please use encryption when sharing any messages for privacy purposes.
- Student Affairs will work with the student and faculty member to determine what needs to occur and how to support the student.
- Department Chairs will notify Deans of any concerns that arise. Deans will notify their chain of command as well.
- It’s important for timely reporting to occur no matter how the message is delivered. If the student calls, emails, or tells an employee in person, please contact Beth Havens and the Department Chair.
Please feel free to contact the HGTC Human Resources Department at 843-349-7134 with
additional questions or concerns. The following individuals are available to receive
questions: Jackie Snyder (ext. 5212), Tara Lahnen (ext. 5213), or Monica Ramsey (ext.
We are here to support you.
Thank you again for your cooperation and understanding during this process to help our College community stay safe during the COVID-19 situation. Rest assured, we are committed to providing you with a safe and healthy work environment.